I was talking to an acquaintance of mine recently that I consider to be a professional fundraiser, and I might add, is very successful at it. Now granted, what she raises funds for is on a much larger scale than the fundraising events at our local Pilot Clubs, but I was sure there had to be some transferable skills that I could hone in on and learn. So, I was waiting for some earth shattering magic formula that would translate into a fundraiser like no other.
Her answer -- “Talk to your donors”! And, while writing letters, emails, brochures, websites, posters or newsletters are very important ways to get the word out about events, the single best way to increase your organization’s fundraising success, is talk to your donors, personally talk with your donors, either over the phone or face to face.
She went on to say, raising funds for a club, whatever the fundraising event, get out, sell the event and make sure the folks you are selling to knows specifically what you are fundraising for – give specific examples of the projects the money is used for, specific stories that paint the picture to emphasize the need for the funds, why the need is so important, and even what the alternative would be if the projects our clubs participate in were not available. That little extra added personal touch goes a long way in the success of a fundraiser.
While I didn’t find a magic formula per say, I do think it was good, sound advice on how to make a fundraiser successful. At our recent fall workshop, I heard of some great projects that clubs are working on, and getting out and promoting your fundraising event in order to fund these events is a vital link to making the projects successful.
So, what are you waiting for? Pick up the phone or meet in person, but talk with your donors! Oh, and while you’re at it, have some fun!! ~ Jan Cooper, Fundraising Coordinator
All signs point to it – the start of a new school year, and it’s fast approaching! If there’s any doubt, just walk through area stores and note what items are stocked up and ready for quick sales. Yes, it’s back to school time! With back to school, also comes a new Pilot year.
The start of the Pilot club year also brings the start of Fundraising plans. Fundraising is such an important part of any club, because it denotes what funds will be available for club activities. It also gives club members a chance to work together to have some fun and get to know each other a little better. Does your club have any new fundraising initiatives for this club year? Or how about one that is a favorite? If so, we would love to hear about them and share them with the rest of the clubs!
Over the course of the next year, I would like to ask all clubs to share their fundraising ideas, either by describing their events, or better yet, adding photos of their members working together and having fun with their events. We look forward to hearing from you!
Here’s to a great start of a new year!
Have participants relax and get pampered during a fundraising event at a spa, salon, barbershop, or beauty vocational school. Beauticians can commit to donating a portion of their proceeds for a day or a specified number of hours to your cause. Supporters can receive a wide range of treatments, including manicures, foot treatments, massages, hair treatments, and facials.
Sponsors/Donations: Approach beauty supply stores, women's apparel stores, nail salons, and other beauty-related businesses to donate cash or services in exchange for publicity during the event.
Ideally, you would like a high-end spa to sponsor your event. You can sell tickets for admission to the spa, and the spa will draw people in who have never been there and make money from the sale of spa items such as soaps, lotions, and oils. If you plan your event for a time that is considered and "off time" for the spa and you can offer them a full house of your supporters that may become new spa patrons, they will be more happy to do the event.
Other great donations toward this event would be a variety of soaps, lotions, and bath oils to use as gifts or raffle items.
Possible Venues: Hair salons, barbershops, and beauty vocational schools are appropriate. A mall or shopping center might also be willing to donate space where stylists can work, which would give the event great visibility.
Preparation: Decide when to have the event, determine your budget, search for your perfect venue and select what activities will occur at the event. Advertise and during the event plan a time to thank your sponsors and distribute information about Pilot.
Tips: Plan your event around a special occasion, like Mother's Day, prom, or graduation and advertise it as a great place to come to prepare for an occasion.
Variations: Suggest that the salon staff offer mini services, like a 15-minute hair trim, at a discount off the standard, full-service rate. That way, the stylists (who often are self-employed) will be able to perform more services while donating to your club.
Go "all in" on this fun evening of casino games. Casino nights are popular and simple to promote, so it is a safe bet that you club will be successful. Consider making it into an annual event.
Special Equipment: Casino games, Chairs, Poker chips, Card tables, multiple decks of playing cards
Sponsors: Ask party supply houses if you can rent games and chips for free or for a reduced price. Solicit sponsors and items for auction and arrange plans for a catered dinner. Try to find a company, business or individual who might sponsor the entire event. The sponsorship cost could cover the cost of the venue and any rentals you may have to obtain to outfit the venue. Consider finding people and businesses to sponsor a game (such as a roulette sponsor) or a card table. You can get, say, 20 sponsors to donate $100 per game
Try getting donations of cash or big-ticket items such as flat-screen TV's or even a car that will be used for a silent auction or raffle at the event
Possible Venues: A casino, hotel, recreation room or any place that has the space and permits gambling is good.
Preparation: Start with a central committee of five people to handle the venue, sponsors/ advertising, money, games, setup and cleanup
Decide when to have the event, determine a budget, start seeing sponsors and donations immediately. Search for an appropriate venue that permits gambling. Plan what casino games you will feature, and whether you will offer a poker tournament, auction and/or raffle
Tips: Events such as this are good for utilizing many different ways of raising funds. If you begin planning early, you can include a poker tournament, silent auction, and raffle. Set up side tables that people can buy into when they get eliminated from their original card game table. This is a good way to make a few extra dollars and it keeps people at your event from beginning to end.
Have models or confident volunteers strut their stuff while excited audience members gain insight into the latest styles and newest trends. A fashion show is a great way to gain immense profits for your club. And great opportunities to get the word out about Pilot!!!
Special materials: Stage, sound equipment and catwalk
Sponsors/donations: Ask a few larger stores at a mall or some smaller boutiques to show their seasonal fashions for a sponsorship fee of $30 to $50 per item shown, or ask for a sponsorship donation of $500 to $1000.
Possible Venues: A country club restaurant or a local hotel is an excellent choice if you are serving a meal at your event. If you are just serving hors d'oevres and beverages, consider a local community theater, which will provide you with a state, sound equipment and lighting.
Preparation: 4 months
Start with a central committee, decide when to have the event, determine your budget, start seeing sponsors and search for your perfect venue.
Tips: To generate more profit, have volunteer photographers document each look that is showcased, and create a photo book with descriptions of each outfit and sponsors. Include information about your club. contact attendees about a week after the event to thank them and ask if they would like to buy a photo book for a memento and fashion guide or gift.
Variations: Plan an outdoor fashion event such as a garden party. Choose to have the items that are modeled designed by students. Have experimental fashions that might be considered works of art. Feature hairstyles. Do a fashion show for children.
Give participants the opportunity to tee-off for a good cause.
Sponsors/Donations: Try to find a company, business, or individual who can sponsor the entire event by covering green fees for the tournament. That way, whatever the golfers give goes straight to your club. Also, consider finding people and businesses to sponsor a hole or a golfer's game. Each golfer can sign up sponsors who will pay a per-hole sponsorship pledge to the golfer. Pledges of $100 each for 18 holes will quickly add up. Attempt to get golf clubs, bags, and assorted golf related items donated to be bid on throughout the day in a silent auction.
Possible Venues: A public golf course or a country club will provide what you need.
Preparation: 8 to 10 months
Start with a central committee of five to ten people to handle the venue, food, decorations, sponsors/donations, advertising, ticket sales, entertainment, setup and cleanup. Decide when to have the event, determine your budget, start seeking sponsors and donations, search for the perfect venue and consider what additional fundraisers will occur at your event.
Tips: Find a good course with many amenities. The nicer the course, the better turnout you will have. Get a volunteer golf pro to attend as a way to advertise and attract more golfers.
Variations: Have a miniature golf tournament to attract family participants.
Rev up funds with a classic car show. Have local car dealers exhibit cars and charge an admission fee for spectators.
Special Materials: Classic cars
Sponsors: The best sponsors you can have for such an event are the classic car clubs. You can find a car club in your area on Hubcapcage's website: www.hubcapcafe.com
Possible Venue: If your club has a large parking lot, that is probably the best venue. If you do not have a parking lot, or if you have a small parking lot, consider a city park, a mall parking lot, a new car dealership's parking lot.
Preparation: Start with a central committee for the venue, food, decorations, sponsors/donations/advertising, tickets, sales, entertainment and setup and clean up. Find car clubs and new car dealers who will agree to participate. Search for the perfect venue.
Variations: Motorcycle show or a great indoor event is a Classic Antique Toy Show.
Mardi Gras Party
This celebration will offer participants a chance to dress in outrageous costumes and beaded necklaces!! Be sure to serve delectable New Orleans-style food and feature a live band for the event. With this theme, you can incorporate many different fundraisers, such as raffles, wine tasting, gourmet food and auctions.
Special Materials: Mardi Gras decorations, beads, masks and party favors
Sponsors: Ask New Orleans-style restaurants to donate food
Possible Venues: A fun venue for a holiday festival is your club's home, whether it is a church, school or community center
Preparation: Prep time; 6 months to 1 year
Determine your budget, venue, your entertainment, fundraisers (raffle, silent or live auction), pick an emcee, advertise, print flyers and tickets (begin selling three months out), write a script.
Variations: Throw a St. Patrick's Day Party or a Independence Day Festival
"Hats Off to Mom" Tea Party
Mothers and daughters will enjoy a delightful and dainty afteroon wearing hats and gloves, eating finger sandwiches, and sipping tea and fancy tea sets. Put a box of fun craft supplies on each table, and have guests make their own hats to model at the end. Set up a photo booth, and sell mother-daughter photos to guests.
Special Materials/Equipment: Basic straw hats, tea and tea sets, banquet tables and chairs, sound system, hat decorations (scarves, ribbons, feathers, fake flowers, tisue paper, streamers)
Sponsors: If there is a hat shop in your community, this could be your best sponsor. Find a venue to lend their facility for free. Contact local craft storesfor donations of decorations. Consider partnering with a samll nonprofit chamber music group or jazz ensemble to perform at your event
Preparation: Start with a central committee as heads of venue, food, decoarations, sponsors, advertising, ticket sales, entertainment, setup and cleanup.
Decide when ,where, what menu and what activities will occur at your event.
Tips: Schedule this event around Mother's Day
Variations: Have a Mother-Daughter Spa Day; Have a father-son event, like a sailing, golfing or fishing tournament.
Set out collection canisters at point-of-sale locations like store check-out counters, or public places like libraries and community pools, and ask people to toss in every penny in their pocket or purse.
Special Materials/Equipment: Collection canisters, Penny wrappers, penny sorters
Sponsors/Donations: Contact a bank that offers a coin counting service to its customers and ask if it will count your pennies at no charge
Possible Venues: Retail Stores, libraries, government buildings, banks and anywhere else you might find people with money in their pockets works well
Recommended Volunteer: 5 to 6 to distribute collection canisters, pick up filled containers, count and wrap pennies, and take the rolls to the bank
Peparation: Distribute the containers. Put a label on each container explaining the reason for the fundraiser, the name of your club and the day the penny drivce concludes. Ask the sponsing location to call your club when the container fills up.
Execution: Volunteers should visit sponsoring locations on a regular basis to pick up full containers and leave empty ones in their place.
Tips: Bring a handcart and a box when picking up containers. Even small canisters will be surprisingly heavy when full.
Variation: Collect all spare change and calit it Change for Change and write on the container what positive transformation the money will help your club bring about.
Holiday Gift Wrapping
Help Santa and all the tired shoppers during the gift-giving season by offering gift-wrapping for a charge. Special Materials/Equipment: Wrapping paper, tape, gift tags, scissors, ribbons
Sponsors/Donations: Ask stationery stores, florist shops, card stores, and discount retail stores for donations of wrapping materials; ask neighbors and club members to donate as well.
Possible venue: Malls, shpping centgers, department stores, book stores
Recommended volunteer: 4-5 who can do a neat job of wrapping.
Preparation: promote the event through news releases, bulletin boards and newspapers
Execution: Set up the wrapping station in a highly visible place. Display the rolls of paper so shoppers can make their choice
Tips: If you have a secure area where packages can be stores, offer tro hold the wrapped packages while people shop: charge a small fee
Variation: Offer a gift bag option or gift basket option. Provide an assortment of fancy bows and ornaments to be used as decorations for an extra fee.
Invite bowling teams, kids, families and others for an afternoon of bowling and refreshments. This low-cost fundraiser is easy to run and requires no special equipment other than the bowling balls and rental shoes already provided at the alleys.
Sponsors/Donations: Persuade your favorite bowling alley to give your club a percetage of money generated by supporters who attend the fundraiser.
Contact local businesses for sponsorships in exchange for publicity at the event and in any promotional materials that are sent out.
Ask retail businesses to donate raffle prizes and a pizzaria to donate food that can be sold to raise additional cash
Possible Venue: a large bowling alley in a metropolitan area is ideal.
Recommended voluntters: 5 to 10 to promote the event, collect money, run the concession and award prizes
Preparation: Promote the event in local media through ads in free community papers, signs on bulletin boards, and news releases sent to radio and TV stations.
Execution: Crank up the music, throw open the doors, and watch the money roll in in. Have volunteers circulate among bowlers and offer to deliver snacks and drinks alley-side.
Tips: Find a bowling alley that offers Cosmic Bowling to create a party atmosphere. Consider charging a higher-than-usual flat fee to increase profits, but be sure to let participants know up front how much they must pay.
Variations: In addition to charging an admission fee, have participants collect pledges tied to their bowling prowess. Pledges can be based on the number of pins knocked down, the number of gutter balls or some other criteria.
Bring the tropics to your town by hosting a luau, complete with Hawaiian music, a buffet of island cuisine, tropical drinks, hula dancing and tiki torches. Sell island-inspired goods like leis, grass skirts, Hawaiian shirts, and macadamia nuts. Award prizes to attendees with the most colorful or authentic Hawaiian garb. Charge a general admission fee, and charge separately for the buffet.
Special Materials/Equpment: Sound equipment (microphone, speakers) and Hawaiian decorations.
Sponsors/donations: Line up a local band that can play island tunes to donate a few hours of play time or a dj!! Locate reataurants that can prepare and donate Hawaiian-style pork, ribs or barbecued chicken, or seek donations to purchase menu items. Contact party supply stores for donations of leis, grass skirts, and tiki torches. Ask a bar to donate bartending time and ingredients for mai tais, pina coladas, and non-alcoholic fruit drinks. Find a dance troupe to perform native dances. Ask local businesses for prizes.
Possible Venues: A public beach, municipal park, fairground or parking lot is a good option.
Recommend volunteers: 15+ depending on the number of activities offered
Preparation: Promote the event heavily in local media; advertise in free community papers; distribute fliers, give details on your club's website or facebook page and post noticies on bulletin boards. Create a venue plan, including buffet logistics.
Execution: Have volunteers don Hawaiian shirts. Play recorded Hawaiian music while selling food and souvenirs. Have live entertainment and dancing after the sun sets. Hold a drawing for the best Hawaiian outfit.
Tips: Check to see whether a license is needed to hold the event
Variations: Serve a traditional meal luau-style around an open fire pit.
Wild West Fundraiser
A family-friendly event that will put the "wild" in anyone west-or east- of the Mississippi (Hey...isn't that where our Fearless Leader lives?) Offer Western-themed activites, sell refresments, baked goods, and souvenirs. Hold a contest for the best Western attire and offer pony rides. Charge an entry fee, or charge to participate in actvities.
Special Materials/Equipment: Kid games (ie lasso a stuffed animal), Pictures to color, Party favors( sheriff badges, toy horses), Plywood and paint (to build a fun Western town backdrop) Adult games (ie horseshoes and darts) and face painting supplies
Sponsors/Donations: Approach local civic groups known for supporting children's causes for sponsorships or donations. Ask a horse farm or sstable to provide pony rides at a reduced cost
Possible Venues: Try a municpal park, school auditoriaum or gymnasium, stable or farm
Preparation: Send out news releases, and advertise the event in local media. Post notices on open bulletin boards in stores and at day care centers. Map out the staging area to accommodate the various activites. Designate a clean-up committee.
Execution: Assign volunteers to take tickets, run games, do face painting and run concessions. Offer Western-themed fare, like corn on the cob, baked beans and chili along with burgers and hot dogs. Play country music for dancing.
Tip: Make sure the person or company that provides pony rides is insured and can provde helmets for riders
Variation: Hold a Native American powwow complete with native dancers, food and crafts
Attract attention and make everyone from small kids to the young at heart happy with a colorful balloon bouquet. Balloons can be sold anywhere people congregate, but are especially appropriate at kids' parties and events.
Special Materials/Equipment: Tank of helium, balloon weights, balloons-mylar and/or latex, colored string or ribbon
Sponsors/Donations: Companies that cater to children, like kid-friendly hair salons, pizza parlors, water parks, skating rinks, and toy stores. Craft shows might also be a good place to set up a balloon booth.
Possible Venue(s): City fairs, church festivals, or school events (i.e. sports games, dances) are great places
Preparation: Gather all materials.
Execution: Inflate a bouquet of balloons (10 or more) to attract interest at events or for in-store displays. Sell them on-demand and customized to each customer's preferences.
Tips: In addition to offering colored balloons, always have varied assortment of design balloons on hand for occasions including birthdays, graduations, weddings, new babies, anniversaries, Valentine's Day, Easter, Mother's Day, Christmas, and New Year's Day.
Variations: Offer a balloon service at a hospital in concert with the in-house florist or floral provider. Deliver the balloons or bouquets directly to patients' rooms. Offer add-on items like candy or stuffed animals to increase the price point of each balloon sale. Host a balloon release event. Tag balloons with a card listing the purchasers 'names and return addresses. Have a ceremony to release the balloons, and award a prize to the person whose balloon travels the farthest.
Flower Bulb Sale
Late winter or early spring is the perfect time to cultivate a flower bulb fundraising effort. Your members will use colorful brochures provided by the bulb supplier to entice customers. The bulbs are shipped en masse directly to your club so you can distribute orders to buyers.
Special Materials/Equipment: T-shirts with the name of your club
Possible Venue: Community events, church fairs, shopping centers or malls are good options
Preparation: Find a bulb supplier online. Order brochures and order forms. Prepare signs to display on your table. Promote the sale in community newspapers and on bulletin boards. Send a news release to the lifestyle editor of local newspapers and broadcast stations, emphasizing what the funds will be used for.
Execution: Set up a table with signs. Place a potted plant or two on the table to put buyers in a floral frame of mind. Have volunteers greet passerby in a friendly way before hitting them up with a sales pitch. Help customers fill out order forms.
Tips: Offer home delivery of bulbs to customers for an extra charge. Priority Mail Flat Rate boxes cost as little as $4.95 to mail from the U.S. Postal Service and make it easy to send out orders.
Community Rummage Sale
Collect donated clothing, accessories, household goods, small appliances and other treasures and resell them at a profit. Locate a no-cost venue and 100% of the profits will go to your club!!!
Special Materials/Equipment: Cashbox and start-up funds; Pilot Club t-shirts, tables to display merchandise, Signs to advertise the event
Sponsors/Donations: The general public is the best source of donations; Contact retailers for dinations of out-of-season or other unwanted merchandise you could sell
Preparations: Start requesting merchandise donations at least three months in advance through free community papers and the media. Designate a centeral collection point. Create a donation receipt. Sort Through merchandise as it arrives to keep the job manageable. Price individual items using preprinted tags. Place similar items in a large box at one price. Advertise the sale dates in free community newspapers and on free bulletin boards. Send a news release to the local media.
Execution: Set up your merchandise and enjoy the rush of rummagers. Have volunteers sell refreshments like coffee and doughnuts to keep shoppers energized.
Tips: time the sale for spring cleaning season or before the holidays when people are looking for a last minute charitable tax deduction; Donate leftovers to another organization
Variations: Try setting up a trading post and charging particapants an entry fee to come trate their unwatned items for some else's treasures.
Pilot Club of Belen NM has a space that has been donated to them that they have created a Pilot Store and is open once a month in conjunction with a neighboring associations monthly flea market. They average $300.00 per month in sales and they receive donations through the month that are gone through and organized prior to the monthly sale. They have never lacked in merchandise or their faithful monthly customers!!!
Easy to organize and simple to run, a candle sale can shine a new light on fundraising for your club!!!
Special Materials: Sample candles, easel for signs, cashbox and startup funds for making change, tables
Sponsors/Donations: Contact a candle company to propose a sponsorship arrangement; Work with a gift store to obtain donations of past-season product; As a small or shopping center management office to sponsor the event.
Possible Venues: Malls, shopping center, grocery store lobbies, or community events like art or craft shows work well
Preparation: Advertise the event in free community newspapers and on store bulletin boards. Send a news release to the community events editor at local papers. Price the merchandise or create signs indicating the prices. Work with a print or sign store to create a professional-looking sign
Execution: Create an attractive display by placing small boxes or books of different sizes on the table and covering them with a tablecloth to crate a landscape on which to arrange merchandise. If holding the sale in a shopping center or mall, ask the facility's management company to broadcast periodic announcements about the sale to attract buyers. have information about your club and Pilot International and business cards available
Tips: Tie the sale in to the holidays, like Thanksgiving, Christmas, Hanukkah, Valentine's Day and Easter; Host a candle party with products from one of the many companies found online which provide everything needed for a successful event.
Fundraising Scratch Cards
You can earn a 90 percent profit with this promotion. Sell fundraising scratch cards which typically have 60 dots on them under there are various amounts to donate from zero to $2.50. The donor chooses and scratches off a dot to uncover the amount to be paid. Because the amounts are low, buyers may choose to scratch off more than one dot. If all dots are scratched off, the card totals $100.00
Special Materials/Equipment: Fundraising scratch cards available online and can be personalized for your club
Sponsors/Donations: Scratch cards are inexpensive, so many clubs simply purchase them with funds from their operating budget. but if you solicit donors, offer them the opportunity to put their name and/or company logo on the cards
Possible venue: Try this fundraiser at Pilot events, for door-to-door sales, outside retail stores, and in conjunction with other fundraising activities
Preparation: Obtain a solicitation license if going from door to door. Obtain permission to set up outside a retail store
Execution: Wear T-shirts or buttons that identify club members of your club. Have documentation available showing that your club is a registered non-profit
Tips: Some scratch card providers include a sheet of national brand name coupons that can be given to donors as a token of thanks. The donation amounts on these cards typically run from zero to $2.50 for a 60-dot card, and $1 to $5 for a 30-dot card
Variation: Tie a scratch card promotion to your club's goals. For instance, if your club raises money for a local Alzheimer's chapter, hold your fundraiser during an annual Alzheimer's Walk.
Partner with a massage therapist or massage therapy studio to offer everything from chair massages to whole body treatments. Typically, a portion of the proceeds is donated to the club (usually 10 to 50 %) of the massage cost, while the balance goes to the masseur's/hosting studio.
Special Materials: Massage tables or chairs
Sponsors/Donations: In addition to locating masseurs who agree to offer their services, funds will be needed to provide refreshments, including snacks like cookies or fruit, and non-staining beverages like lemonade and bottled water. You can increase your club's take by holding a raffle with cash prizes or goods solicited from local business owners.
Possible Venues: A massage therapy studio, mall or other space with a large open area, community or church fair where a row of chairs can be accommodated, or even a home improvement, camping, boat or other convention center show can work if the venue will provide space for free.
Preparation: Have professional signs printed for the event. Prepare promotional copy that can be used to advertise the event on the venue's and Pilot's website. Send news releases to your community's free newspapers, and broadcast and print media outlets. Prepare fliers that can be handed to passers-by. Check with your state concerning gaming rules for raffles.
Execution: Assist masseurs with the transport of chairs and tables to the venue, if necessary. Have volunteers chat up passers-by and hand out flyers to those who walk by.
Tips: If held at a mall or shopping center, have volunteers offer to carry packages to the car as a value-added service.
Auction off gourmet desserts with a Chinese auction. Chinese auctions are a combination of silent auctions and raffles. Supporters purchase tickets for a set price and use the tickets to bid on the items by dropping them into container next to the item. The more tickets a supporter drops into a container, the better chance of winning. At the close of the auction, a ticket is drawn from each container identifying the auction winner.
Special Materials/Equipment: Display tables and gourmet desserts
Sponsors/Donations: Seek bakers or volunteers with a knack for baking to donate specialty sweets
Possible Venues: A hotel banquet room works well because the hotel can provide catering, lighting, a sound system, tables, and seating
Preparation: 6 months: Start with a central committee of five to seven people who will serve as committee heads for the venue, sponsors/donations, and advertising as well as to run the Chinese auction.
Decide when to have the event
Determine your budget
Start seeking sponsors and dessert auction items
Book an appropriate venue
Advertise by sending e-mails, and letters, posting fliers, on your club's website, local media
Have your various committees meet regular
Hold a meeting with all event volunteers and go over the tasks and schedule.
Execution: Come in early to set up; Follow a script to run the Chinese auction; Periodically announce the time left to enter the auction, including the one-minute mark; Announce the winners and present them with their desserts; initiate cleanup at the designated end time.
Chocolate Tasting Party
Invite supports of your club to a party where they can indulge in a decadent variety of chocolate. Send out fun-size chocolates or personalized candy bars with your invitations to ensure a sweet response. Charge fee for admission.
Special Materials: Presentation equipment and materials, Chocolate, Chocolate related food items
Sponsors/Donations: A local chocolatier, chocolate shop or candy company could be the best sponsor
Research your community for local chefs and bakers that do great things with chocolate. Ask these individuals to take part in your event.
Possible venue: A nice upscale hotel with comfortable meeting and/or banquet facilities is ideal
Preparation Time: 4-6 months:
Identify your venue and date
Determine your budget
Seek a partnership with a local cholatier or chocolate shop
Select what activities will occur at your event
Use the event's them in evening
Three months prior to the vent, print tickets and have everyone in your club sell tickets
Write a script to serve as your minute-by-minute flow of activities for the event
Hold a meeting all event volunteers and go over the tasks and schedule
Execution: Come early to set up and decorate; Have volunteers collect tickets and sell more at the door; Follow your script ;initiate cleanup
Variations: Throw an Ice Cream tasting Party; Have a Coffee Tasting Party
Taste of the Town
This food sampling event is meant to give supporters agood taste of some of the community's top local restaurants. Community members can pay an entry fee to sample savory specilties and signature dishes prepared by local chefs.
Special Materials: Cooing and serving supplies and ingredients
Sponsors: See if your local chamber of commerce will sponsor this event, because the fundraiser may generate alarge amount of business for local restaurants
Ask Restaurants to donate the time of their chefs and the ingredients of the prepared dishes. Talk to the restaurants about the free advertising they will receive with their participation. Seek local media
Possible Venue: A large hotel with kitchen facilities and space to seat alarge number of people is best. Other options include a church, social club or school with a kitchen and open space for tables and chairs
Prep time: 8 months to one year: Central committee of seven who will head up committees: venue, food, decorations, sponsors/donations, advertising, ticket sales, entertainment, set up and clean up